Daniel Rafatpanah

Operations Architect & Systems Strategist

Executive Summary

I help regulated retail businesses stop leaking time, money, and energy.

If your operation mostly works but relies on heroics, memory, and constant supervision, I build systems that remove those failure points. My focus is practical and outcome-driven: fewer errors, lower labor cost, cleaner compliance, and calmer day-to-day operations.

I currently act as the operational systems lead for a multi-location cannabis retailer, owning the workflows that keep inventory accurate, cash accounted for, compliance intact, and daily work moving without interruptions or guesswork.

Who This Is For

If any of the following sound familiar, you are exactly who I work with:

Deposits take too long and still don’t reconcile cleanly
Inventory exists in the system but not on the shelf
Compliance depends on people remembering rules under pressure
Staff training takes too long and still produces mistakes
You’re paying for software that doesn’t actually reduce work
Marketing is active, but operations can’t keep up

I design systems that make the correct outcome the easiest one.

What I Actually Do

I design and operate operational infrastructure for regulated retail.

That usually means:

Removing manual math and duplicate data entry
Replacing spreadsheets with tools built for real workflows
Baking compliance into the process instead of enforcing it afterward
Reducing cognitive load for staff so errors drop naturally
Building systems that keep working when people are busy, tired, or new

This is not advisory work. I build things that run every day.

Impact at a Glance

$180K+ in operational value delivered through labor reduction, loss prevention, and eliminated software spend
95% reduction in reconciliation and processing errors
Zero critical compliance failures across three high‑volume locations

These results came from system design, not heroics.

Selected Systems & Projects

Deposits Were Slow, Error‑Prone, and Stressful — So I Removed the Math

POSaBIT Daily Deposit Automation Tool

Daily deposits relied on complex spreadsheets, manual math, and constant corrections.

I built a browser‑based tool that replaces deposit sheets with a simple, guided workflow:

Copy‑paste import directly from the POSaBIT dashboard
Automatic calculation of deposits, payouts, and discrepancies
No licensing fees, no local installs, works in any modern browser

Impact

$22K annual labor savings (2.25 hours/day × 3 locations)
95% reduction in deposit errors
$2,400/year eliminated software licensing
Zero training time for new employees

[View Live Demo]

Inventory Was Getting Lost Between “Back Stock” and the Floor

Second Stock Inventory Intelligence System

Back‑stock inventory regularly failed to reach the sales floor due to naming inconsistencies and poor visibility.

I built a lightweight browser extension that:

Scans POS inventory pages in real time
Detects items in back stock with no matching floor stock
Tolerates naming noise, brackets, and formatting inconsistencies
Links directly to the correct edit screen for fast correction

No data leaves the machine. No new workflow for staff.

Impact

~$45K prevented annual inventory loss
75% improvement in back‑stock compliance
Real‑time accountability without added labor

[View Project Details]

We Were Paying Thousands a Month for a Generic E‑Commerce Layer

Custom API‑Driven E‑Commerce Ecosystem

Third‑party marketplaces introduced high monthly fees, generic branding, and poor SEO due to iframe limitations.

I architected a custom, API‑driven e‑commerce site that integrates directly with the POS, syncing inventory in real time and fully bypassing third‑party platforms.

Impact

$30,000+ annual savings in eliminated platform fees
Full ownership of customer data and SEO performance
Custom UX designed for high‑volume inventory browsing

Cash Accountability Relied on Informal, Unwritten Processes

Financial Controls & Change Management System

Manual till reconciliation created friction for new employees and made cash tracking unreliable.

I built a calculator‑driven application that:

Shows exact change required per denomination
Integrates with shift deposits and safe counts
Maintains an auditable cash history automatically

Impact

$8K annual savings through reduced training time
100% cash accountability across locations
Faster onboarding with consistent results

Menus Took Hours to Update and Still Had Errors

Automated Menu Generator & Brand System

Manual menu updates across three locations consumed 12+ hours weekly and frequently introduced pricing mistakes.

I built an automated system that:

Generates accurate, branded menus in seconds
Highlights promotions automatically
Eliminates duplicate data entry entirely

Impact

$18K annual labor savings
Zero menu‑related pricing complaints since launch
Single source of truth for all menu outputs

Marketing Needed to Scale Without Breaking Operations

AI‑Powered Marketing & Automation Pipeline

Cannabis marketing requires high output under strict censorship and compliance constraints.

I built an AI‑assisted content pipeline that:

Reduces production time while maintaining compliance
Supports social, email, web, and in‑store promotion
Integrates cleanly with inventory and menu systems

Impact

60% reduction in content production time
20% year‑over‑year sales growth
2,400% increase in online menu engagement

Core Expertise

Operations & Systems

Workflow architecture and automation
POS configuration and failure analysis
Inventory and compliance systems
Financial controls and audit readiness
Multi‑location operational scaling

Technical

API‑driven automation
Custom internal tools (browser‑based)
JavaScript and scripting
Network and security coordination
Vendor system integration

Regulated Retail Focus

Cannabis compliance and reporting
Cash‑heavy retail controls
Staff‑usable system design
Risk reduction through structure

How I Work

I believe systems should support people, not police them.

If a process relies on memory or constant vigilance, it will eventually fail. I design tools and workflows that reduce cognitive load, surface problems early, and allow teams to focus on customers while the system handles the complexity.

Every project is evaluated against three questions:

Does it reduce risk?
Does it save or generate money?
Does it make daily work clearer?

If it doesn’t do at least one of these, it doesn’t ship.

Let’s Talk

If you’re looking for someone who can stabilize operations, reduce chaos, and build systems that last, I’m open to conversations.

Every project is designed to either save money, make money, or eliminate problems — ideally all three.

Email Me

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